EDUC-6145 Project Management in Education and Training Jarrod Craven

Statement of Work

Name: Jarrod Craven

Date: September 7, 2017

Client: SchoolsOnline Statement of Rationale

Case study #1 “Scott Allen: Designing Learning Objects for Primary Learners.” I was drawn to this study for several reasons, and naming just one would be hard to rationalize. My mother was a teacher at an elementary school for 27 years before being forced into retirement at a fairly young age with a neurological disorder. Her life and works impacted so many people at a young age, and those people still remember her to this day in that town, even though I no longer reside there. Another reason is that I developed a program that works with high school students and teaches them life skills at a high school, and I supervise that along with my other many duties, along with teaching dual enrollment high school students welding at the college where I teach as well. In my opinion this would give me a deeper look into developing curriculum for high school aged kids, and how to best keep them engaged and to keep them from ending up in trouble due to the lack of “things to do” in our city.

Purpose

The purpose behind this project is to design online activities and resources for SchoolsOnline, which is a national initiative that develops online resources for students in the K-12 age range. The team that I am on will be working to design the courses, along with the online resources and activities with multiple objectives that will have to be completed by the learners. The course and resources will be taught to Australian K-12 students and will have to be developed in a way that it can be taught in simplest for to a single student or in a classroom of many. Activities and resources should be developed in a way that facilitates learning, not just meeting the learning objectives. Resources and activities must be developed in authentic context, and be able to be used across multiple operating systems, and will teach history, geography, environmental studies, cultural values, and life studies on particular regional and rural people. (Ertmer, et. al, 2014)

Learning Objectives

Upon completion of each module students will be able to:

  • Demonstrate ability to make important decisions when presented with problems, and devise an array of solutions and approaches to solve each problem and support critical thinking.
  • Demonstrate skills necessary to prepare and plan an outdoor activity or solve a puzzle.
  • Demonstrate ability to make a connection with other learners from different disciplines and complete lessons and activities.
  • Demonstrate ability to use new technologies proficiently to better promote the learning experience.
  • Demonstrate ability to complete activities in a group setting or as an individual assignment.
  • Demonstrate ability to distinguish between needs and wants.
  • Demonstrate investigative abilities of different world views, such as social, ecological, cultural, political, and ethical problems alike.
  • Demonstrate a proper understanding of skills and behavior associated with certain decision making principles of the democratic process, and the social justice system. (Ertmer, et. al, 2014)

 Constraints

This project has a timeline to build of 3 months, which will pose a problem due to having communication gaps between the design team and the writing team. There will be gaps in time associated with when each team receives the parts of the build from the other, and if one or the other is late, then the whole project can be thrown off course. The timeline in and of itself is a challenge, because of how short it is and the fact that the communication is not real time between all of the teams. (Ertmer, et. al, 2014)

Assumptions

  • The resources are being developed only for Australian students
  • There is no need for developing contents for anything outside Australia
  • All teams will work together and complete their portions in a timely manner
  • There are detailed specifications already in place for the design and writing teams.

Project Scope and Groupings

This undertaking will incorporate 15 finished lessons that are prepared to be used in classrooms that use SchoolsOnline. The lesson designs will be finished for different review levels and can be effortlessly adjusted to different ages. The lessons are to be finished with little gathering or freely. They will then be transferred to SchoolsOnline for classrooms to utilize in their teaching environments. This venture does exclude preparing on the most proficient method to utilize SchoolsOnline. The staff and understudies will look for preparing from qualified people without anyone else. The task won’t disclose how to utilize the apparatuses on SchoolsOnline with a specific end goal to finish the lessons. They are extremely shortsighted and can act naturally educated or prepared by another part outside the venture scope.

Groupings and Responsibilities Chart

P = Participant A= Accountable R= Review I= Input required S= Sign-off required

Assumptions

I am under the assumption that I am the Project Manager since I have heard no different and this is a Project Management class. With that said I assume that I will be ultimately responsible for the entire project’s success or failure. To be able to complete the project in a timely fashion, I divided the tasks and responsibilities between the four group members on the team. Each piece will be receiving a sign off because they will need to be passed off to the other teams or groups before each of them can move forward. To be able to have a starting point, I went ahead and assumed that a clear objective had been set, and some of the lessons had been written, due to the scenario talking about looking at some of the lessons.

Work Breakdown Structure

Project Schedule

A project schedule exists so that everyone on a project knows when something is due, and to forecast the next step or piece of the project. Schedules are important to have within a project so each person will know what part they are working on and when it will be due as well. This does not only assist the project manager, but helps the team keep accountability for their assigned tasks. It is imperative that all members of the team understand their role and each part of the project, and when each portion is due. This will also benefit each group member so that they understand how their work affects each member on the team. So, with all of this in mind, a project schedule will help to pull the members of the team together and keep them focused on the common goal.

                   Dates                Activities        Responsible Parties
Planning Stage
               September 1                  1 Hour Meet with all teams to create deadlines for project. Design team

SME

Educational experts Development Team

Writing Team

September 1

1Hour

Create a set of objectives for each of the project lesson plans. Design team

SME

Educational experts Development Team

Writing Team

September 1

1 Hour

Get training on SchoolsOnline . Design team

SME

Educational experts Development Team

Writing Team

September 4

1 Hour

Figure out how SchoolsOnline works and how it can be used in classrooms. Design team

SME

Educational experts Development Team

Writing Team

 

Lesson Revision Stage
September 5-8

8 Hours

Choose a minimum of 15 lessons for use in final project. Design Team
September 11-29

80 Hours

Make lesson revisions to cater to a wide range of age and education levels. SME

Design Team

Development Team

October 2-4

8 Hours

Make lesson alterations so that they are easily implemented whether a single student or large group. Design Team
October 5-12

40 Hours

Submit a minimum of 15 lessons to the writing team for review and feedback. PM-Submit the document

Writing Team-Review and provide feedback.

Lesson Finalization Stage
October 13-21

30 Hours

Create lesson design specifications for the type of technology to be included in each segment of the lesson. Design Team
October 23-November 3

40 Hours

Submit total of 15 lessons to the SME and the team of educational experts. PM-Submit lessons to SME and experts.

Experts and SME-Time allotted for review.

November 6-9

10 Hours

Revise lessons based on SME and education expert’s feedback and recommendations. Design Team
November 10

2 Hours

Submit finalized lesson plans to the development team. PM-Gather all materials and submit.

Development Team

Resource Allocation Plan

Having a resource allocation plan allows project managers to allocate resources to specific activities in the event there are multiple demands for the same limited resources (Portny et al., 2008, p. 202). It is imperative that a PM knows what they are doing when taking on a project, and this plan will help them to make the most of the time and budget accordingly. After conducting a market analysis and finding a median average of the pay rates of instructional designers vs lead instructional designers it comes out that ID’s make roughly $30 per hour and Lead ID’s make roughly $54 per hour.

SchoolsOnline Resource Allocation Plan
Design Team Cost Time Role/ Explanation
Project Duration   3 Months  
Scott Allen $54 per hour 560 hours Lead Instructional Designer
Jeff Parker $30 per hour 504 hours Instructional Designer
Penny Johnson $30 per hour 504 hours Instructional Designer
Tracey Ward $30 per hour 504 hours Instructional Designer
       
Travel Cost $1,800.00 Estimated $300X6 Travel for meetings.
Total for Design team including travel. $77,400.00    
       
Misc expenses.      $400.00    
Equipment      $450.00    
Materials      $500.00    
Administrative      $160.00    
Unexpected      $600.00    
Total    $2110.00    
Total Budget for Project $79,510.00    
       

Communication Plan

Communication is a vital and pivotal part in each effective undertaking. Without appropriate correspondence with the greater part of the general population included, the venture will be a disappointment. It is vital to impart the greater part of the progressions, increments, scope crawl and with the majority of the fundamental individuals constantly to keep everyone educated of the advance of the venture. This will guarantee that everybody is in the same page and that everybody adheres to the course of events to keep the monetary allowance on time and on spending plan consistently. The reason for this correspondence design is to guarantee that the task gives the majority of the partners associated with the undertaking with the vital, what’s more, correct data they requirement for the accomplishment of the task. Correspondence will likewise offer help for every one of the general population included, furthermore, it will likewise advance and urge for everybody to utilize best works on amid the length of the venture. Impart will likewise furnish everyone with an open line of correspondence that will guarantee the achievement of the undertaking.

 

Who What Information Purpose Frequency Method of Delivery
Schools Online Representatives

Writing Team

Design Team

SME’s

Development Team

Project Manager

First meeting to discuss project and formal introductions of members of each team. Gathering information from Schools Online Reps to know what is desired to come out of the project. One time Face to Face
Writing Team Learning outcomes, Pedagogical Approach, and content Give the writing team all information needed to begin the project. Weekly Email
Design Team Design Briefs Give design team information needed to begin project Weekly Email
Design Team

PM

Revisions Keep PM informed on progress Bi-Weekly Face to Face

Email

Teleconference

Design Team

Writing Team

Discussions, Revisions, Briefings Give writing team what they need for preparation of content Two Times Face to Face

Email

Teleconference

Design Team

Schools Online Reps

Updates on project progress. Keep a line of communication with client and keep them abreast of progress and if there are any changes necessary Bi-Weekly Face to Face

Email

Teleconference

Schools Online Reps

Writing Team

Design Team

SME’s

Development Team

PM

Group meeting for updates and changes Progress evaluation to ensure project success Monthly Face to Face

Email

Teleconference

Schools Online Reps

Writing Team

Design Team

SME’s

Development Team

PM

Final meeting for review before product launch Make sure this is what Schools Online is happy with the product One time meeting to deliver product Face to Face
Schools Online Reps

Writing Team

Design Team

SME’s

Development Team

PM

Project Evaluation To reflect on the project One time meeting after product launch Face to Face

Project Monitoring Matrix

Activity Due Date Completed Responsible Party
Project Plan Complete and Approved September 1 Yes Schools Online
Initial Design Team Meeting September 3 Yes Scott Allen
Design Team Meeting to choose 15 briefs September 8 – 12 Yes Scott Allen
Create a Time line September 13 Yes Design Team
Develop briefs further September 11 – 29 Yes Design Team
Send briefs to writing team September 30 Yes Scott Allen
Meet with writing team October 2-4 Yes Scott Allen
Design team meeting for update and revisions on briefs October 5-12 Yes Design Team
Develop full specifications for briefs 1-5 October 13-21 Yes Writing Team
Develop full specifications for briefs 6-10 October 23-November 3 Yes Development Team
Develop full specifications for briefs 11-15 November 6-9 Yes Development Team
Design Team meeting for review and revisions on briefs November 8 Yes Scott Allen and design Team
Send the final full design specifications to the subject matter and educational experts for review and approval November 10 Yes Scott Allen

PM

 Project Closeout Checklist

Project: Schools Online: Designing Learning Objectives for Primary and Secondary Learners

Project Manager: Jarrod Craven

Design Team: Scott Allen & Team

Check Item Status Comments
  Project briefs completed and delivered    
  Have the projects been accepted by the client?    
  Are there any issues with the briefs?    
  Do the briefs need revisions?    
  Did the project meet the client’s expectations?    
  Was the cost of the project tallied and compared to the approval cost?    
  Was the project submitted on-time as per the project time line    
  Have all changes, additions, or revisions been approved and aligned with the performance, cost, and schedule of the project?    
  Any outstanding issues with the project/client?    
  Does final product align with the client’s objectives?    
  Is the final product what the client desired?    
  Met with the client in person to review and deliver the final product?    

Project Sign-off Sheet

I have reviewed the following finished deliverables as of the date identified below:

  • Chose learning outcomes, intended pedagogical approaches, and content each learning object should focus on (Steering Committee)
  • Documented and researched ideas, generated design briefs, revised draft briefs and prepared content needed (Writing Team)
  • Chose design briefs to be developed further, developed full design specifications, revised design specifications (Design Team)
  • Developed design specifications into learning objects, revised learning objects (Development Team)
  • Reviewed design specifications and reviewed learning objects (Review Panel)
  • Signed off on final design specifications and final learning objects (Steering Committee)
  • Worked with all team members/stakeholders to keep project on track (Project Manager)

I have found these finished deliverables to meet with my approval, with the following exceptions:

  • Still waiting for approval of copyright on final learning objects. Jarrod S. Craven Project Manager
  •  
  • _________________________________________________________ (Signature)

    References:

Aakhus, M., & Bzdak, M. (2015). Stakeholder engagement as communication design practice. Journal of Public Affairs, 15(2), 188-200. DOI: 10.1002/pa.1569.

 

Ertmer, P., Quinn, J. (Eds.) & Glazewski, K. (2014). The ID casebook: Case studies in instructional design (4th ed.). Upper Saddle River, NJ: Pearson Education, Inc

 

Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.

Taylor, J. (2013). Elements of a Stakeholder Communication Plan. Retrieved from http://www.brighthubpm.com/project-planning/15148-elements-of-a-stakeholder-communication-plan/

Viswanathan, B. (2016). Understanding Responsibility Assignment Matrix (RACI Matrix). Project Management. Retrieved from http://project-management.com/understanding-responsibility-assignment-matrix-raci-matrix/

Author: jrodcandhisweldersaplenty

I am a welder and now a welding instructor for a community college in southeast Alabama. I love what I do and would have never dreamed being a teacher could be as rewarding as it has become. I have always heard that teachers do it for the love of teaching, not for the money, and this statement could not hold any more truth for me.

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